Member administration

Meta data are additional, yet usually to visitors invisible data about a website. They serve to provide search engines with further information about the corresponding site. Meta data can comprise keywords you would like your site to be found through search engines, or a description showing up on result pages of those search engines.
There is no guarantee search engines take such data into account, yet usually they do. However, total length of your keywords should not exceed 255 characters. Otherwise, it might have a negative impact on the ranking of your site since search engines might think you are trying to manipulate them.
In addition, you can prohibit search engines to visit and index your site. Yet this is more like a polite request than a technical barrier, though most search engines adhere to those settings.

You can define all mandatory data required for user registration at "Community and Members -> Registration process". While username, password and e-mail address are always mandatory, you can make other data such as name or address optional. In addition, you may define an additional field the user has to fill out upon registration. Use this field to include student ID or favorite sports club, for example.
Furthermore, you can limit registration to certain e-mail addresses. This allows you to automatically reject users coming from outside your organization. For example, you may enter "mycompany.com", which rejects "foo@othercompany.com", but not "foo@mycompany.com".

See also:
I would like to limit registrations to a particular e-mail domain.

You can enter an address range for e-mail addresses under "Community and Members ->Registration process". When a user tries to register with your portal, only those with e-mail addresses of that particular range are admitted.
An e-mail address is considered to be in that range if its domain part matches a domain string you entered as address range. If you've entered "mycompany.com", only those e-mail addresses are accepted that end with "mycompany.com". Thus, "foo@mycompany.com" and "foo@bar.mycompany.com" would be allowed, while "foo@othercompany.com" would be rejected. If you wanted to restrict e-mail addresses to a particular domain, you need to include the @-character. By entering "@mycompany.com" only "foo@mycompany.com" would be admitted, while "foo@bar.mycompany.com" would not.
You can enter several different domains by separating them through semicolons.

See also:
Where can I define what's mandatory for user registration?

You can get the activity of your portal daily, weekly or monthly by e-mail. Just go to the alphabetical feature index and choose "Statistics (Retrieve portal statistics by e-mail)", activate the export and select an interval. You then get the following data sent to you by e-mail (tab-separated for further processing):

Number of registered users

Number of registered users with at least one entry

Number of users having posted within the last 24 hours

Number of users having posted within the last 7 days

Number of users having posted within the last 30 days

Total number of comments in the portal

of which are posted by external users, ie not-logged in at your portal

Total number of entries

of which are private

Go to "Community and Members -> Manage" and search for the member. On the right hand side of the user you find a red circle. Simply click that icon and the user is blocked.
Reactivating such an account can be done the same way, this time clicking a green icon at the same spot.

See also:
How do I unblock a blocked member?
When should I warn a member?

Go to "Community and Members -> Manage" and search for the member. A blocked member is indicated by a red circle on the left hand side, and there is a green icon on the right hand side. Simply click that green icon and the user is unblocked.

See also:
How can I block a member?
When should I warn a member?

A blocked member cannot login anymore, and all weblogs of that member cannot be accessed anymore.

You can get in touch with a particular user at "Community and Members -> Manage". Just search for that user or show all and click the little e-mail icon on the right hand side. You can then send that person a message, either using a template or your own text.
Some template texts might contain {0}. This is a wildcard character for the username and will be replaced with the username upon sending the message.

See also:
When should I warn a member?

That decision is up to each portal administrator to decide. Possible reasons are violating terms of services or distributing illegal contact.
Also, an appearance inappropriate for the respective portal community could be a reason to inform a member about their action.
Generally, it's up to each portal administrator to decide whether some user violated existing rules and act accordingly.

See also:
How can I block a member?
How do I contact a user?

You can create additional accounts using "Create new" at "Community and Members -> Manage". Such an account can be given away to someone else so those users do not have to register themselves.
Alternatively, you can create additional accounts for yourself, without having to go through your standard registration process each time. Such an account does not differ from an otherwise created account.
The requested data corresponds to what you have defined as mandatory for registration.

For further processing of your members' contact details you might need to have them in a standard text format. Thus, you can export your user data into a standard text file.
The file is generated in csv format and can be stored directly onto your computer.

No, not necessarily. However, you need to make sure your members understand that any posts violating the terms of services of 21Publish can be deleted or the corresponding accounts be closed. If unsure, please seek legal advise on this matter.

A predefined group is created by a portal administrator and are available to all members. Adding members to such group or removing them is only allowed for administrators. However, all members can use those groups to restrict read access to their entries and handle them as a standard reader group.

See also:
»What are "Reader groups"?

When a new weblog is created within your portal, certain features are enabled or disabled by default. For example, you can define that all new weblogs should offer an RSS feed by default. Such settings can be configured at your "Default weblog settings" page within your portal administration. You can find this screen at "Community&Members->More options->Default weblog settings".
The following options are available:

• Allow search engines to index the weblog: when disabled, the weblog tells search engines not to be indexed. It is up to the search engines whether they adhere to this setting or not.
• Display monthly archives: when enabled, a weblog displays links to monthly archives
• Offer RSS feed: decide whether a blog should offer an RSS feed by default or not
• Show calendar: for layouts supporting this feature, a calendar can be displayed or not
• Show summary page: when offering multiple categories, this feature displays a summary page containing entries from all categories
• Comment moderation: when turned on, new comments are not being published directly but need to be approved by the weblog owner first
• Ping weblog directories (weblogs.com etc.): if enabled, those directories are being notified upon publication of new entries
• Show guestbook: display a link to a guestbook
• Show profile page: display a "more about me" page
• Show recent entries: show a short list of the 5 most recent entries of the blog in the sidebar
• Show recent comments: show the 5 most recent comments in the blog sidebar
• Send mail upon new comment: send an e-mail upon each new comment within a weblog